13.  Use of Meeting Room and ICN Room: The use of the Meeting and ICN Room shall be governed by the following rules:

13.1 Attendance at meetings is to be limited to legal occupancy.

13.2 Application for permission to use the Meeting Room shall be made to the Library Director or designated Staff members by filling out a reservation form.  The room shall be left as before use and the person or group signing the reservation shall be held responsible for the problems or costs resulting  from the specified use.

13.3 Reservations for use of the Meeting Room must include the name of the group organization, time desired, number of persons expected, and name and telephone number of person responsible.

13.4 Smoking is not permitted in the room, and no alcohol or controlled substance may be consumed on the premises.

13.5 Only non-alcoholic beverages and light refreshments will be allowed in the Meeting Room.

13.6 Use of materials on walls, or decorations, are prohibited without specific approval of the Library Director or designated Staff member.

13.7 A fee of $25.00 will be charged on for-profit activities.  There will be no charge for nonprofit use of the Meeting Room, but voluntary contributions for its use will be accepted.

13.8 The fact that a group meets in the Library does not constitute an endorsement of the group's policies or beliefs.

13.9 Two adult sponsors must supervise children's groups.

13.10 Groups are responsible for their own set up to take down.

13.11 Any individual or representative of a group requesting reservation of the Meeting Room must do so in person and complete an application form.

13.12 Groups accept responsibility for the repair or replacement of damaged or missing facilities or equipment.

13.13 The person signing the application form shall be responsible for picking up the key to the Meeting Room at the Library during Library hours.  This person shall be responsible for locking the door when the meeting is over and for returning the key in the night depository when leaving the Library.

13.14 Regularly scheduled meetings are not permitted without specific approval of the Library Director or designated Staff member.

13.15 Library programs and Library-related programs have priority in the use of the facilities.

13.16 The Library Director is authorized to deny permission to use the Library Meeting Room to any group or individual that is disorderly or that violates these rules.

13.17 The Application For Use Of Meeting Room is attached to these Policies as Exhibit 4.

[reviewed 6-26-12]