Personal tools

You are here: Home / Policies & Minutes / Library Board Minutes / Minutes 2016

Minutes 2016

MINUTES

Eldora Public Library Board of Trustees

January 26, 2016

 

PRESENT: Kristin Gehrke, Rex Lawler, Jill Stanish, Mary Swartz, Jerry Trittien, Dan Gehring

MINUTES were approved. BILLS were approved.

Discussed a recent double booking for the library meeting room. Dan sent a written apology to the group who gave up the use of the room. In order to avoid a future issues, Dan will post a list of meeting room users each week. Discussed using a calendar with time slots to highlight hours that are reserved.

Director’s Report

  • Staff are working on weeding for a Winter Book Sale. Friends will assist with sale scheduled for Friday, February 19 from 3pm-7pm and Saturday, February 20 from 9am-3pm.

  • Friends of the Library purchased an additional chromebook and coloring supplies.

  • 2016-2017 Iowa Association of School Librarians award books will be purchased with money from the Friends and United Methodist Women

  • Friends approved up to $1,700 for the Summer Reading Program

  • Nikki and Rosy, Experience Works workers, have been helping monitor youth after school in the meeting room. Two chromebook computers are made available as well as activities such as puzzles, coloring supplies and Legos.

  • Reminder to consider a Pizza Ranch tip night in the spring.

Old Business

  • Dan will bring examples from other libraries regarding behavior policies.

  • Discussed HCCEF Grant. Board approved requesting $3400 to purchase 10 LibraryRead books per month for a year ($1700) as well as Junior Library Guild selections for one year ($1700).

  • New Business

  • Discussed movie licensing for library. Dan recommended going back to Motion Picture Licensing Company (MPLC) at $125/year (versus current rate of $334 with Movie Licensing USA). With the addition of Deamworks and Twentieth Century Fox, Dan felt that MPLC would be adequate for library use. Board approved subscription to MPLC.

  • Experience Works requested a donation to help employ additional workers in the program. Because the library currently has two workers through Experience Works, it was agreed that a donation would be appropriate. Board approved donation of $100 to be taken from Potgeter Bequest.

 

NEXT MEETING: February 23, 2016 at 5:00 pm.


MINUTES

Eldora Public Library Board of Trustees

February 23, 2016

 

PRESENT: Kristin Gehrke, Rex Lawler, Jill Stanish, Mary Swartz, Jerry Trittien, Dan Gehring

 

MINUTES were approved. BILLS were approved.

Director’s Report

  • The Friends of the Library winter book sale yielded approximately $600. Money will be used to purchase books.

  • Waiting to hear whether the library will receive a HCCEF grant.

  • A Barlowe Family Foundation grant was applied for; part of the funds will be used to purchase an electronic keyboard as well as a ukulele to be used for children’s programming.

  • The 2016-2017 budget ready for approval is $170, 526.

  • Joan, Susan, Nikki and Rosy will be attending a class about conflict resolution at Mason City Public Library in April.

 

Old Business

  • Dan shared examples of behavior policies from other libraries. Dan will compile and share a revised behavior policy for the March meeting.

 

New Business

  • Dan demonstrated an online calendar to assist with scheduling of meeting room. Meetings are first recorded on the paper calendar and then Dan enters the information online. The calendar can only be accessed by library staff.

 

NEXT MEETING: March 29, 2016 at 5:00 pm.




MINUTES

Eldora Public Library Board of Trustees

March 29, 2016

 

PRESENT: Kristin Gehrke, Jill Stanish, Mary Swartz, Jerry Trittien, Jackie Winters, Dan Gehring

 

MINUTES were approved. BILLS were approved.

 

Director’s Report

  • May 11 is the South Hardin High School Service Day. Dan has requested 10-12 students to help at the library.

  • Dan has contacted LaVelle Lawn Care to order a lawn treatment.

  • Library did not receive a grant from HCCEF or Barlow Foundation this year. Dan will reapply next year.

  • Dan will talk to the Friends of the Library to see if they would be willing to help purchase Library Reads books.

  • Two Experience Works workers are helping with after school youth activities at the library on Tuesdays and Thursdays. Numbers have varied.

  • Dan will be applying for a grant from Wal-Mart to provide food for the after school program.

 

Old Business

  • Dan created a draft for an updated Library Use Policy. Draft was approved by Board.

 

New Business

  • Discussed a situation regarding suspension of a minor patron’s library privileges and the conditions under which his privileges would be restored. It was agreed that a probation period with parental supervision will be the next step. If during probation, another incidence occurs, further suspension will result. It was recommended that the patron and parent be shown the updated Library Use Policy to clarify what behavior is expected while using the library.

 

NEXT MEETING: April 26, 2016 at 5:00 pm.

MINUTES

Eldora Public Library Board of Trustees

April 26, 2016

 

PRESENT: Rex Lawler, Jill Stanish, Jerry Trittien, Jackie Winters, Dan Gehring

 

MINUTES were approved. BILLS were approved.

 

Director’s Report

  • May 11 is the South Hardin High School Service Day. Students will help out from 9 to noon.

  • Joan and Nikki have been doing after school activities on Tuesdays and Thursdays. It has been a positive way for staff and young people get better acquainted. Snacks have been provided.

  • Joe Shore donated a bench to the library in memory of his wife, Charlene. Discussed ideas for the old bench in front of the library. One idea was for the library to work with Tiger PACK to repaint and sell as a fundraiser. Dan will talk to Susan to get her input.

  • Time for personnel committee to complete Dan’s evaluation. Dan will be completing the remaining staff evaluation.

  • Summer Reading Program theme is Wellness, Fitness, and Sports. It was suggested that Greg Salvo be asked to plan a fitness event during the summer. Activities already planned for the Summer Reading Program are posted in the library entry.

 

Old Business

  • A letter was sent to the family of the patron suspended from the library explaining that the young person could return to the library with adult supervision.

  • Dan will check with city about fixing the rain gutter that got flattened.

 

New Business

  • Board surveyed grounds. It was suggested that more mulch be spread in the bed between the alley and parking lot and other beds as needed around the building. Board approved purchasing some flowers for the small bed containing the statue as well as some additional flowers for the front bed. Dan was grateful for Rosie’s work cleaning out leaves and weeding the front flower bed. It was suggested that Rosie be given the chance to select the flowers the library should purchase for the front bed in appreciation for her hard work clearing it out.

 

NEXT MEETING: May 31, 2016 at 5:00 pm.



MINUTES

Eldora Public Library Board of Trustees

May 31, 2016

 

PRESENT: Dean Stickrod, Kristin Gehrke, Rex Lawler, Jill Stanish, Mary Swartz, Jerry Trittien, Jackie Winters, Dan Gehring

MINUTES were approved. BILLS were approved.

 

Director’s Report

  • Elementary students have been informed about the Summer Reading Program. Discussed ways to encourage middle school involvement in the future. Dan has ordered lawn signs for participants who successfully complete the Summer Reading program.

  • Friends of the Library donated money that helped fund a Princess program, firefighter hats, craft materials and more Lego sets for the Summer Reading Program.

  • The books purchased through Library Reads program have been well received.

 

Old Business

  • Dan has completed staff evaluations. Personnel Committee needs to complete Dan’s evaluation.

  • Dan talked with Tiger P.A.C.K. and they will be painting the old library bench.

 

New Business

  • The library received a request for permission to use the library from a registered sex offender. Dan left a message for the person encouraging them to either attend a Board meeting or submit a written request.

  • A patron expressed concern over lack of parking during library programs. Discussed various options including: posting a sign designating street parking on days with library programs, having staff park farther way or possibly collaborating with school to pave an adjacent city lot for overflow parking. Dan will talk with the Streets and Alleys Committee about parking issues.

 

NEXT MEETING: June 28, 2016 at 5:00 pm.



MINUTES

Eldora Public Library Board of Trustees

June 28, 2016

PRESENT: Kristin Gehrke, Rex Lawler, Jill Stanish, Mary Swartz, Jerry Trittien, Jackie Winters, Dan Gehring

MINUTES were approved. BILLS were approved.

Director’s Report

  • Summer Reading program has 82 participants that have turned in weekly time logs.

  • Susan has kept the Eldora Library Facebook page updated with photos from Summer Reading program.

  • Friends is planning a summer book sale for July 29-30

  • Dan’s staff evaluation has yet to be completed. All other evaluations are done.

  • Tiger P.A.C.K. has picked up the library bench for painting.

  • Water heater rusted out and started leaking. Tim Harless recommended Tom McDonald from New Providence Hardware. Dan is getting an estimate for a new electric water heater.

  • Alliant required a coating on gas pipe entering library building. Job was completed by McClellan Plumbing & Heating for $150.

 
Old Business

  • Bruce talked with school Superintendent about sharing the cost with the district for creating a parking lot on the vacant lot southeast of the library. No interest indicated. Bruce will research ownership for that lot.

 

New Business

  • Bruce explained budget cuts made to the previously approved budget. Reductions were made to cover the expenses related to removal of the YMCA building that burned. Questions were raised regarding the process of changing an approved budget. Dan will check into the matter.

  • Library cleaning person would like to have Breann Shore assist with cleaning duties. Discussed starting wages. Board approved $8.00/hour wage for Breann.

 

Trustee Training

  • Reviewed Child Internet Access guidelines for the library. Board agreed to retain the current policy which governs computers and devices owned by the library, not those owned by patrons.

 

 NEXT MEETING: July 26, 2016 at 5:00 pm.



MINUTES

Eldora Public Library Board of Trustees

July 26, 2016

 

PRESENT: Kristin Gehrke, Rex Lawler, Jill Stanish, Dean Stickrod, Jerry Trittien, Jackie Winters, Dan Gehring

MINUTES were approved. BILLS were approved.

 

Director’s Report

  • Dean, Jackie, and Mary have agreed to continue as Library Board Members for another term. Dan notified city administrator.

  • 69 children participated in the Summer Reading program; 41 attended the pool party. Thanks to Susan for keeping the Library Facebook page updated with photos.

  • Friends of the Library summer book sale will be Friday, July 29 (3-7pm) and Saturday, July 30 (9am-3pm).

  • Bench painted by Tiger P.A.C.K. should be ready in time for the book sale. Sealed bids will be accepted during the book sale.

  • Water heater will soon be replaced.

 

Old Business

  • Dan checked with the state extension office and was told that a city can make alterations to a budget after its approval.

  • Local Option Sales Tax and Transfer from Employee Benefit for Library Fund were unexpended as of June 30, 2016.

  • Discussed boiler payment. Dan will check where that was paid from.

 

New Business

  • Linda Hallett put in her notice on July 23, 2016 for retirement. She has worked at the library for 25 years. Board approved the purchase of a gift card in the amount of $25 from Backwoods Gallery in recognition of her service.

  • Becky Rose will be taking Linda’s place cleaning the library. Breann Shore will continue as back-up.

  • Board approved 45 cent pay increase for full and part time staff with the exception of Linda (due to her leaving) and Breann (due to her recent hire). Increase will be retroactive to July 1, 2016.

  • Dan recommended dropping internet service through Heart of Iowa because the Library has not needed it. Cancellation will save the library $25/month. Board approved cancellation.

  • The After School Program will resume on Tuesdays and Thursdays in the fall. The money saved from cancellation of Heart of Iowa service will be put toward snacks. Dan will also ask the Friends of the Library to assist with the cost of snacks.

 

NEXT MEETING: August 30, 2016 at 5:00 pm.



MINUTES

Eldora Public Library Board of Trustees

August 30, 2016

 

PRESENT: Kristin Gehrke, Rex Lawler, Jill Stanish, Dean Stickrod, Mary Swartz, Jerry Trittien, Jackie Winters, Dan Gehring

MINUTES were approved. BILLS were approved.

Director’s Report

  • Friends of the Library donation plans include $1, 322.51 for children’s books, $100 for large print western books, and $215 books for Reading Blasters. They will plan to donate $200 for after school programming, $71.50 for Friends of Library labels, and $15 for perler beads pilot project.

  • Friends of the Library summer book sale raised $395.20. Susan Hassman was the winning bidder ($35) for the bench painted by Tiger Pack.

  • Friday, September 3 will be the first Early Out Program. It will be a Lego program for Tiger P.A.C.K.

  • The Middle School After School Program will be Tuesdays and Thursdays. There were 5 students at the first one. Dan will send information to South Hardin Middle School to help promote the program.

  • Dan suggested offering free diapers to families as a way to encourage them to use the library. Dan will be talking to a service organization about funding the program.

  • Eldora Family Chiropractic staff will present wellness programs at 6pm on September 20, October 18, and November 29.

  • Linda McCann will present a CCC program on Sunday, December 4 at 1:00pm.

  • Dan requested a donation for the library from the Rotary Club. Suggested ideas included the purchase of easy readers, a computer, or Lego kits.

 

Old Business

  • In response to questions about the boiler, Dan confirmed that Board had approved payment of $1725.10 for new boiler in April 2015.

  • Dan reported that the water heater has not yet been replaced.

  • Dan talked to Bruce and was told not to expect any information about parking before October.

 

New Business

  • Linda Hallett sent a thank you for the gift certificate received.

  • Dan reported that Becky Rose is working on reconditioning the wood baseboards at library.

  • Information about the upcoming Iowa Library Association Conference was distributed. Dan asked the Board to pay for his conference registration. Board approved the request.

 

NEXT MEETING: September 27, 2016 at 5:00 pm.




MINUTES

Eldora Public Library Board of Trustees

September 27, 2016

PRESENT: Dean Stickrod, Kristin Gehrke, Jill Stanish, Mary Swartz, Jerry Trittien, Jackie Winters, Dan Gehring

MINUTES were approved. BILLS were approved.

Director’s Report

  • Books purchased by Friends of the Library are ready to shelve; Dan brought the assortment to the board meeting.

  • The Rotary Club provided money to purchase hardcover easy readers featuring LEGO characters. Rotary also donated funds to purchase a new computer. When it arrives, it will replace the computer at station #1. Station #1 computer will be moved to the front desk for a back-up computer to assist with book check out.

  • The Middle School After School Program has been regularly attended by 4-5 girls. It is hoped that when the weather cools down, that more students will participate.

  • Dan is still working on the Diaper Day at the library idea.

  • Reminder about upcoming programs. The Eldora Family Chiropractic staff will present three wellness programs at 6pm on September 20, October 18, and November 29. Linda McCann will also present a program about the CCC on Sunday, December 4 at 1:00pm.

  • Dan shared feedback from Susan on a workshop she attended in Grundy Center and feedback from Joan about a book discussion group she has been part of.

 

Old Business

  • Dan reported that the water heater has not yet been replaced but hopeful it will be done before the next meeting.

  • Dan hopes to have more information in October pertaining to additional parking for the library.

 

New Business

  • Dan distributed a draft for the Fall Library survey. Board approved.

  • Board may want to consider replacing older computers from 2008 after seeing how the new Rotary computer works out.

  • Discussed state accreditation changes for public libraries. Dan shared link to State Library of Iowa training resources. Eldora Library is accredited through June 30, 2019.

 

NEXT MEETING: October 25, 2016 at 5:00 pm.



MINUTES

Eldora Public Library Board of Trustees

October 25, 2016

 

PRESENT: Dean Stickrod, Kristin Gehrke, Jill Stanish, Mary Swartz, Jerry Trittien, Dan Gehring

MINUTES were approved. BILLS were approved.

Director’s Report

  • New water heater has been installed

  • The after school program for Middle School students will continue on Tuesdays and Thursdays in spite of low numbers.

  • Plans for Diaper Day are being finalized and a date will soon be chosen. The first 30 people who check out books for their baby will receive a gift card to Shopko (applicable only for diapers). Gift cards are being funded by Kiwanis.

  • A Halloween program will be held at the library on Saturday, October 29 from 3:30-4:30pm.

  • Linda McCann will present about the CCC on Sunday, December 4 at 1:00pm.

 

Old Business

  • Discussed feasibility of expanding parking for the library into a vacant lot. Given the high estimate for purchasing the lot and paving it, the board decided to not pursue this option.

 

New Business

  • Dan distributed comments received from the Fall Survey. Response was overwhelmingly positive and a few people expressed a willingness to volunteer.

  • Board looked over the Review of Services (posted at the Eldora Public Library website). Dan encouraged the Board to be thinking of long range goals. The purchase of a document camera was suggested.

  • City has requested budget drafts be submitted early for the upcoming fiscal year. Final draft for Library’s budget will be submitted as soon as employee raises are determined for city.

 

NEXT MEETING: November 29, 2016 at 5:00 pm.


MINUTES

Eldora Public Library Board of Trustees

November 29, 2016

 
PRESENT: Kristin Gehrke, Rex Lawler, Jill Stanish, Dean Stickrod, Jerry Trittien, Jackie Winters, Dan Gehring

MINUTES were approved. BILLS were approved.

Director’s Report

  • Tuesday/Thursday after school program for middle school students will continue in spite of low attendance.

  • Dan indicated that the book budget has been spent for the year. Future purchases will need to be taken from the trust fund.

  • Saturday, December 3 Library will be having Diaper Day.

  • Sunday, December 4 at 1:00pm, Linda McCann will present a program at the library about CCC. This will be followed by a reception at 2:00pm at the CCC/POW building.

  • Friday, December 16 at noon will be the Library Volunteer Lunch. Board members are invited. Board approved spending up to $250 for food.

  • Saturday, December 17, Santa will visit the library from 10:00am-noon.

  • Susan has planned children’s activities during the Christmas break.

 

Old Business

  • No Old Business

 

New Business

  • Discussed Christmas hours for Library. It was agreed that Saturday, December 24, the library would be closed along with Monday, December 26.

  • Dan will be submitting various grant requests, including HCCEF, Wal-Mart, and Barlow Family Foundation.

  • Dan reported that the State Library of Iowa wants libraries to track WiFi usage.

  • Eldora Library Long Range Plan needs updating. Board members were asked to review the plan on the library website prior to the December meeting.

NEXT MEETING: December 27, 2016 at 5:00 pm.




MINUTES

Eldora Public Library Board of Trustees

December 27, 2016

PRESENT: Kristin Gehrke, Rex Lawler, Jill Stanish, Mary Swartz, Jerry Trittien, Jackie Winters, Dan Gehring

MINUTES were approved. BILLS were approved.

Director’s Report

  • Families with babies were invited to the Diaper Day. Eight families participated. Dan felt it may be worth trying again.

  • Santa’s visit went well in spite of the weather. Friends of the Library provided cookies.

  • Volunteer appreciation luncheon went well.

Old Business

  • Discussed updates for Library Long Range Plan. Board approved suggested updates.

New Business

  • Library will have a Winter Book Sale on January 27 and 28. Dan would like to leave the books set up in the meeting room for up to two weeks. For nicer items, Dan is considering a live auction.

  • Discussed possible purchase of a cloud printer so patrons could print from cell phones. Dan will bring cost estimates for cloud printers to the January meeting.

  • Discussed updating newspaper digitization to include the years 2006-2016. Cost would be over $4000. Dan will find out whether the newspaper keeps a digital archive of issues.

  • Dan presented information about Google Expedition. Board felt the cost was too steep for our current budget. Dan will check with Cargill about a possible grant to purchase a kit.

  • Dan distributed cost savings estimate for switching to LED lights. Dan will check whether the city would help cover the costs. Dan will also check on the rebate amount.

  • Dan brought up the option of doing a library levy. Board members felt that money from the Library Trust should be used before pursuing a Library Levy.

  • Dan suggested that the library replace the Read to Me and Reading Blasters programs with the 1,000 Books Before Kindergarten program. Ackley Public Library has reported success with the program. It was recommended that the library pursue a grant from HCCEF to purchase books on the 1,000 Book List as well as incentive books to give to children when they reach milestones (e.g. for every 250 books). Discussed having a program to roll out and promote the new program.

NEXT MEETING: January 31, 2017 at 5:00 pm.