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Minutes November 2009

MINUTES
Eldora Public Library Board of Trustees
November 24, 2009

PRESENT: Kristin Gehrke, Dean Stickrod, Jill Stanish, Lou Schafer, Mary Swartz, Dan Gehring

MINUTES were approved. BILLS were approved.

Joan Mooney shared about her experience at the Library Conference in Des Moines in October.  She thanked the board for allowing both her and Susan to attend. The conference emphasis was on utilizing technology.

Ian Rigg discussed the proposed budget that Dan had submitted as well as suggested revisions. A salary increase of 4.25% was maintained for both part and full-time positions.  The revised budget was about $4000 less than the proposed.  Ian indicated that the board could consider giving a smaller raise to part-time staff. Ian also encouraged the library to explore ways to generate income internally.  If there were an increase in LOST funds, it would go into the library fund and could be used for book purchases.

Regarding the remaining storm damage, the library doors and trim have yet to be replaced but bids have been locked in.

Dan gave Director’s report. He suggested that the Board look into a new software system to manage the card catalog and check out.  The current system will no longer be updated and other systems will need to be explored. Dan had one system quote of $2101.50. Dan will check into systems used by other libraries and the system used by the elementary school. The new system may be tied in to the city’s server so purchase will need to wait until the city’s new server is up.

Building and Grounds committee gave a paint update. Men’s and Women’s bathrooms have been completed. It was unsure when other areas would begin.  Susan is willing to stencil a saying in the atrium.  Suggested quotes were distributed and board members were asked to indicate their preference or suggest others.  

The newspaper microfilm project is back on track with the legal difficulties recently resolved.

Discussed recent library survey results. 108 surveys were turned in. Most comments were very positive. Discussed ways of encouraging more patrons to become a Friend of the Library. It was suggested that future surveys could include information about Friends Membership.

Discussed ways to encourage patrons to give to the library this Christmas.  Discussed idea of having tags on the Christmas tree with books listed (and price) so patrons could select a tag and  donate the cost of purchasing the book.  The donor would be noted inside the book and would be given the first chance to read the book when it arrives.  Also discussed a formal way for people to give memorial gifts to the library. Dan will further explore these ideas.  It was also suggested that in Dan’s library column, people could be encouraged to donate recent best sellers for the library’s collection.

Discussion regarding the request for $100 from Experience Works was tabled until the December meeting.

NEXT MEETING: Tuesday, December 29, 2009.