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May 2011

MINUTES
Eldora Public Library Board of Trustees
May 31, 2011

PRESENT: Dean Stickrod, Kristin Gehrke, Lou Schafer, Jan Dunn, Gary Knox, Jill Stanish, Mary Swartz, Dan
Gehring

MINUTES approved. BILLS approved.

Dan gave Director's Report. Volunteer appreciation lunch will be scheduled in June.

All atrium lights are now functioning. Dan suggested that clip on lamps could be mounted on bookshelves to provide
more light in dim aisles. Discussed moving the castle archway to the shelves closest to the children's area. This would
involve cutting it down; Lou will look at whether that would be possible.

The children's computer has been ordered and is on its way.

Friends of the Library provided $500 matching funds to purchase DVDs for the library. The Friends also gave $500
for purchasing audiobook CDs.

Dan indicated that the state has reorganized the library service areas. Instead of library service areas there will be
regional districts.

The book sale will be during the Pine Lake Festival. It was suggested that the books remain in the conference room
for the duration of the sale (and patrons using the room will be informed). Julie Stone will be present for signing of
her new book.

Summer Reading Program registration will be on Monday starting at 4pm. Teachers will be helping with the sign up
process. Dan purchased 50 prize books for the Summer Reading Program.

The library's carpets will be cleaned the second weekend in June.

Ian mentioned that the budget amendment would authorize the library an additional $6000 to use before the end of the
current fiscal year. A citizen has protested the budget but Ian indicated that the citizen was not protesting the amount
for the library.

Ian said the Utility Committee recommended that the city not implement a franchise fee at this time. Therefore, if the
library would like to go ahead with a levy for the fall election, then a draft needs to be submitted. Dan will work on a
draft. If the council approves a simple resolution for the levy, then signatures will not be needed. For the levy, the
board can decide to go to a certain dollar amount and can designate where the money will be spent.

Dan is working on getting the data disks for the microfilm available online. It would cost about $75 to buy a hard
drive to store the data. More information is needed to find out if the hard drive could be attached to the city's server to
make the data available online. There are 4-5 years that have not been microfilmed. It would cost approximately
$1260 to have those done (more expensive than when state helped previously).

Library's spring auction yielded $542. Board approved an additional $1000 be used from Harvey estate gift to be used
for purchasing DVDs for library. Dan circulated a list of family friendly movies from which he will make his
selections for purchase.

Personnel Committee completed Dan's evaluation. They also reviewed job descriptions and approved them. Bathroom
maintenance is being monitored by library staff. Staff will call in the cleaner when special cleaning needs arise.
Discussed the Internet Policy Draft. An amendment was suggested to include a note that no illegal activity will be
permitted. Board approved the draft as amended. Next month the board will review the challenged materials policy.

NEXT MEETING: Tuesday, June 28, 5:00pm.