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March 2012

 

MINUTES

Eldora Public Library Board of Trustees

March 27, 2012


PRESENT: Dean Stickrod, Jerry Trittien, Mary Swartz, Kristin Gehrke, Jan Dunn, Jill Stanish, Dan Gehring


MINUTES approved. BILLS approved.


Ian reported that he had put in for a budget amendment of an additional $8000 into the trust.


Susan has started a children’s program for preschoolers in cooperation with Little Rock Ministries on Fridays. Head Start expressed interest in a fall program; plans for that will begin this spring.


Jan arranged for a crew of high school volunteers for Community Service Day on Wednesday, May 2. Some tasks will include weeding and washing windows.


A computer monitor was purchased to replace the broken one.


Personnel Committee is working on scheduling the annual evaluation.


Based on the cleaning staff’s recorded hours from the last several weeks of fewer than 11 hours per week, it was recommended that wage be changed from salary to hourly. It was also recommended that a checklist of cleaning expectations be compiled. Board unanimously voted to implement a checklist system and change the cleaning staff compensation from salary to an hourly wage for up to 11 hours maximum per week.


Shirley Daleske would like to organize a seed exchange to be held at the library. Board authorized up to $20 to be spent on supplies/containers needed to facilitate the exchange. Shirley will head up the event.


Discussed installation of a security camera in the entryway that would face the interior doors. Dan will check on prices and also check with other businesses who currently use security cameras.


The Friends of the Library book sale will take place during the Pine Lake Festival in July 2012. Discussed other ways the library could be involved in the Festival. It was agreed that Susan would do a children’s storytime.


Reviewed the Safe Child Policy. Dan provided a draft of a policy modeled after state policy. Discussed the Iowa Code 692A.113 regarding registered sex offenders needing written permission to use the library. Dan will talk to Paul Henly to find out how the school is updated on newly registered sex offenders so that the library staff can be more informed. The draft was approved with the deletion of the line, “Care providers must be in the library during children’s programs in the event of an emergency.”


Six Kindles have been purchased for the library. Discussed Kindle policies and the draft that Dan created. It was recommended that the draft created be tried for a trial period. Problems can be addressed as they arise. Board determined that e-book purchases would come from the book budget. It was pointed out that an e-book for the Kindle could possibly be used to fulfill an ILL request at a cheaper cost. It was recommended that missing books within a series be purchased for the Kindle.


The library is looking for donations of Legos to be used for future programs.


NEXT MEETING: April 24, 2012 5:00 pm.