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September 2013

 

MINUTES

Eldora Public Library Board of Trustees

September 24, 2013


PRESENT: Dean Stickrod, Mary Swartz, Jerry Trittien, Jill Stanish, Lou Schafer, Kristin Gehrke, Dan Gehring


Kathy Reysack, curious about the vacant board position, was present to observe the meeting.


MINUTES approved. BILLS approved.


The library will not be planning a program with the Dulcimer Guy for this fall. Dan will, however, talk with other libraries about possible program sharing in the future.


Dan reported that the copy machine required installation of an extra port to accommodate copying from both patron and staff networks in the library. This will allow all computers within the library to connect to the new color copy machine. Cost will run about $349.


Dan gave an update on equipment. The new projector has been ordered. The new wireless router has eliminated complaints regarding internet speed.


Dan shared quotes from two movie licensing companies. The board decided to try out the less expensive option through the Motion Picture Licensing Corporation for the first year. Cost will be $110. Dan will take care of registering.


Condition of downspout was brought up. Grounds Committee member, Lou, will look at the damage following the meeting. Board agreed to let Dan and Lou make the final decision on what action, if any, should be taken.


Discussion of after-hour wifi useage was tabled until a police officer can provide additional information.


Dan reported how much Ebscohost service had been used from July 2012 to August 2013. It was used 20 times with each instance averaging a little over half an hour. Board agree d to renew the service but also suggested that staff find ways to promote the service.


The library will be coordinating with Tiger P.A.C.K. to provide after school programming on early dismissal days. First activity was checkers; next one will pertain to popular dances.


Preparations for a Halloween Program are underway. Dan shared that he already had volunteers willing to assist.


The library has a new Experience Works person, Joann Smith. The previous worker had been dropped from the program.


In addition to Rachel Inks and Kathy Reysack, Dan said that Jackie Winter had also expressed interest in the library board vacancy. To assist in the selection process, it was suggested that those interested share why they want to be on the board, what qualifications they will bring to the board, and whether they are willing to assume gardening responsibilities as part of the Building and Grounds Committee. Responses should be returned prior to the October meeting so that the board can make an official recommendation to the mayor.


The fall survey was distributed to the board. The survey has been simplified with extra space provided for any comments a patron may want to share. Board approved the new survey.


Dan passed out copies of the previous long-range plan created in 2008 along with a possible draft of an updated plan. Board members liked the more concise format and agreed that condensing to two pages would make it easier to track progress annually. Board members will review and make suggestions for final draft at the October meeting.


NEXT MEETING: October 29, 2013 at 5:00 pm.