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Use of Meeting Room and ICN Room

13.  Use of Meeting Room and ICN Room: The use of the Meeting and ICN Room shall be governed by the following rules:

13.1 Attendance at meetings is to be limited to 70 persons, the legal occupancy.

13.2 Application for permission to use the Meeting Room shall be made to the Library Director or designated Staff members by filling out a reservation form.  The room shall be left as before use and the person or group signing the reservation shall be held responsible for the problems or costs resulting  from the specified use.

13.3 Reservations for use of the Meeting Room must include the name of the group organization, time desired, number of persons expected, and name and telephone number of person responsible.

13.4 Smoking is not permitted in the room, and no alcohol or controlled substance may be consumed on the premises.

13.5 Only light refreshments and beverages will be allowed in the Meeting Room.

13.6 Use of materials on walls, or decorations, are prohibited without specific approval of the Library Director or designated Staff member.

13.7 A fee of $25.00 will be charged on for-profit activities.  There will be no charge for nonprofit use of the Meeting Room, but voluntary contributions for its use will be accepted.

13.8 The fact that a group meets in the Library does not constitute an endorsement of the group's policies or beliefs.

13.9 Two adult sponsors must supervise children's groups.

13.10 Groups are responsible for their own set up and take down.

13.11 Any individual or representative of a group requesting reservation of the Meeting Room must complete an application form.

13.12 Groups accept responsibility for the repair or replacement of damaged or missing facilities or equipment.

13.13 The person signing the application form shall be responsible for picking up the key to the Meeting Room at the Library during Library hours.  This person shall be responsible for locking the door when the meeting is over and for returning the key in the night depository when leaving the Library.

13.14 Regularly scheduled meetings are not permitted without specific approval of the Library Director or designated Staff member.

13.15 Library-related programs have priority in the use of the facilities.

13.16 The Library Director is authorized to deny permission to use the Library Meeting Room to any group or individual that is disorderly or that violates these rules.

[reviewed 12-30-14]

This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.