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Minutes October 2008


Eldora Public Library Board of Trustees

October 28, 2008

PRESENT: Don Wilson, Jan Dunn, Mary Swartz, Dean Stickrod, Jill Stanish, Dan Gehring

MINUTES were approved. BILLS were approved.

Discussed unemployment benefits dispersed to Jamie Hallett. Ian Rigg will

check whether future dispersements will be made.

Ian handed out paperwork regarding insurance. Building value of library is $1,706, 832 (cost to rebuild the same facility). This represents 7.6% of city’s total building values. For the 2009-2010 library budget, $2,744 for insurance on building and property has been added (7.6% of total premium).

Discussed the Frey Trust. Library receives $975 interest every 6 months. Ian will let Dan know the date for CD maturity.

Discussed the 2009-2010 library budget draft. Hardin County Endowment Fund was mentioned as a potential source of funds. Salaries for full and part-time employees will be raised 4%. Tentative budget was approved.

Ian reported that the city is looking at obtaining a new server and suggested that the library could share that server. If the library shared the city server, back-up data would be routed off-site. Dean indicated that both the state and regional libraries are proposing different shared ILS (integrated library system) options. Discussion was tabled pending further information.

Discussed library becoming SHIIP sponsor. Board voted to become a sponsor. Dan will get forms signed and turned in.

Dan distributed comments received from the Library Patron Service Survey. 98 surveys were filled out. Of those responding, the majority rated the library staff "Excellent" when it comes to prompt service for assistance in library and checking out materials, as well as being friendly and courteous in the library and on the phone.

Discussed a proposal received from Hometown Products of Arlington, TX to distribute Hardin County maps at library. Board voted to not participate in distribution.

Experience Works requested that the library hire Pat Spurlin. Based on budgetary restraints, the board voted to not hire Pat.

Discussed computer needs. The mother boards of four of the computers are bad. Dan will get local estimates from Rick Warren, Innovative Communications, and Heart of Iowa to Dean on the Finance Committee and a recommendation will be e-mailed to Board members. The Board authorized using funds from the following sources to replace computers: Special Library Trust Interest, Enrich Iowa, and Iowa Infrastructure.

NEXT MEETING: Tuesday, November 25th at 5:00pm.

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