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Minutes January 2010

Eldora Public Library Board of Trustees
January 26, 2010

PRESENT:  Kristin Gehrke, Dean Stickrod, Lou Schafer, Jill Stanish, Mary Swartz, Dan Gehring

MINUTES were approved. BILLS were approved.

Personnel Committee has met. They will be scheduling a meeting with Dan very soon.

Lou has met with Duane to discuss plans for converting a conference room coat rack to storage space.  Lou estimated that the cost would $500-$600 for doors and shelving materials.  Labor will be donated.  Discussed using the space across from showcase on south side so that coats & wheelchair would not be visible through the showcase. Lou indicated that he and Duane would hopefully have the project done before new carpet installation.  Board approved use of direct state aid for materials. 

Ian was present to discuss budget. The state reduced assessable property values which lowered the city’s overall budget. The library funding, however will be maintained at 15% of the city budget.  If additional levy funds come up, they will go into the trust fund.  Salary increases were maintained at 4.25%. 

Lou indicated that the city of New Providence will likely give another contribution to the Eldora Library in 2010. Those funds will go into the trust fund and can be used to purchase books. 

Discussed recent Friend’s donation of $1000. Board approved that the donation would be in addition to the budgeted funds for purchasing books.

Carpet will be installed the week of February 22. The library will be closed that week.

Discussed paying for Iowa Library memberships for Joan and Susan. Board approved the $170 to cover their memberships in addition to Dan and Don’s.

Dan gave director’s report. Digitizing newspapers is moving along. Patrons will be able to access the information from any computer within the library.  Joan and Susan have proposed some new adult programming.  Formation of a Middle School Advisory Board will be pursued.

Discussed purchase of flat monitors. Board approved the purchase of one monitor from Heart of Iowa to replace the front desk computer.  Funds will be taken from equipment line item of budget. 

Discussed the purchase of an aquarium for library. It would be kept near the front.  Dan will check with Sheri to find out whether she is willing to maintain cleaning the aquarium.

Dan indicated that the library is asked to submit numbers of patrons using the library to the state. The staff estimate numbers by tracking a short sample and multiplying out for the year.  Discussed the purchase of a counter to be installed near the entrance for a more accurate count. Dan will check on cost.

Discussed automation software.  Destiny is a program used by the schools and is the same company that owns our current system. Cost would be $2000 for the software and $550/year for maintenance. Union and Conrad use this program. Dan mentioned another program, Beacon, which would cost at least $4000. Libraries using Beacon would be linked so patrons could search other library holdings.  Dan will apply for a grant to assist with cost of new system.

Board members Jan Dunn, Dean Stickrod and Mary Swartz’s terms will be ending in 6 months.

Discussed having library join the Iowa Workforce Development. No cost is involved. Motion to join was approved.

NEXT MEETING: Tuesday, February 16, 2010 (please note earlier date due to library closure Feb. 23).

This resource is supported by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by State Library of Iowa.