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Minutes December 2010 (actually met January 4, 2011)



Eldora Public Library Board of Trustees


January 4, 2011


PRESENT:  Lou Schafer, Kristin Gehrke, Jan Dunn, Gary Knox, Jill Stanish, Dan Gehring


MINUTES approved. BILLS approved.


Jan and Kristin have heard positive feedback regarding Apollo. Dan shared that some patrons had asked about resources for book downloads for e-readers.


Copies of the tentative budget were distributed. Ian had noted on the form some suggested areas to reduce including part-time salaries, furniture, audiovisual supplies, and books. 


A new computer service in town (Bret Ladehoff) contacted the library regarding contracting for  general computer maintenance services. Cost would be $25 per machine per year.  There are 15 computers at the library. The money to pay for this would come from Service agreements funds in the budget.  Board discussed whether staff could be trained to do that kind of maintenance. Dan suggested having an initial consultation and will find out whether Ladehoff can do that without requiring a year’s contract.


When patrons apply for a library card, they sign a computer/internet usage agreement. Dan drafted a Video Materials Agreement to be included on the application. Discussed the tentative list of rules for checking out videos including a new limit of 2 video materials for a one week loan period. Board suggested decreasing loan period to 3 days and increasing limit to 3 videos/DVDs. R rated materials will not be checked out to patrons under the age of 18.  New DVDs will be shelved where the sale items used to be. DVDs most prone to theft will be kept in binders behind the desk. Board approved the drafted agreement and rules (with noted change of limit and time period).


Discussed whether the library should recoup the total cost of Interlibrary Loan materials or waive the fee in order to provide better service to patrons. Discussion on this topic will continue next month.


After school issues have been improving. Dan has made some phone calls and parents have been receptive.


Some of the shelves have lighting problems near the archways of the atrium.  Lou suggested corner lighting in the atrium to help cast light. Board agreed to look into solutions to remedy the dim areas within the stacks.


Discussed an upcoming workshop in Mason City regarding working with low income people and learning to appreciate their point of view. Board approved a motion to have Dan to attend the event.


NEXT MEETING: January 25, 2011 at 5:00 pm.

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