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September 2011

Eldora Public Library Board of Trustees
September 27, 2011

PRESENT: Lou Schafer, Mary Swartz, Dean Stickrod, Jill Stanish, Kristin Gehrke, Dan Gehring

MINUTES approved. BILLS approved.

CITIZEN’S COMMENTS: Kristin shared that two patrons told her that they no longer check out books because
they felt that a desk worker had been discourteous to them regarding patron fines. One patron had tried to pay
extra money to have on account to help cover future fines and was told she could not do that. Dan will
encourage volunteers to be courteous to all patrons and to consult with staff when questions arise about fines.

Discussed the NEIBORS program. The library pays $300/year for the current service. The library could opt for
a one time enrollment of $1000 to expand the book choices. It was recommended that the next library survey
should include questions about e-book services so member use can be better estimated. Due to budgetary
limits, the board decided not to expand enrollment at this time.

Susan is working on a children’s Halloween program that will take place on Saturday, October 29.

Ian indicated that the revenue shortage from the end of the last fiscal period will be resolved. The auditor is
assisting and will make the necessary journal entry correction. The new budget software will most likely be
ready for the 2012-13 fiscal year. Discussed making budget adjustments to cover higher utility costs. Ian said
that in December he will know whether the franchise fee will pass as well as the final results from the auditor.

Dan spoke with a patron about filling the vacant board position. Dean Stickrod will follow up with a phone call
to answer any questions he may have.

Discussed proposals received for internet service. Board decided to contract with Heart of Iowa for internet
service. The line item for telephone in the budget will be used for this expense. Board approved the purchase of
Deep Freeze for the library’s computers. Cost will be paid out of the line item for updating computer supplies
in the budget. Board agreed to purchase three new computers from Heart of Iowa (with no additional warranty)
using funds from the Potgeter bequest.

Discussed revisions to the Library Use and Library Services from handbook. Board agreed to use the simplified
language drafted by Dan for points 2.3 and 3.9. Board decided to leave item 3.10 unchanged.

Dean will share at the next meeting about a visit he made to the Marshalltown Library.

Dan will look into utilizing some Trustee video training for future meetings.

NEXT MEETING: October 25, 2011 5:00 pm.

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