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November 2012



Eldora Public Library Board of Trustees

November 27, 2012

PRESENT: Dean Stickrod, Jerry Trittien, Mary Swartz, Jill Stanish, Lou Schafer, Kristin Gehrke, Dan Gehring

Siemens presented information on their software that provides building automation for heating and cooling systems. With remote access, they can diagnose and assist in making changes to problems that might arise. Installation of the software would be $5,269. Built into that price is two hours to train Dan on the system. Annual upgrades for the software would cost $1000. Siemens will check whether Alliant gives a rebate for start stop time optimization.

Board discussed whether so costly a system was necessary. It was suggested that programmable thermostats be looked into instead.

Ian discussed budget issues. Dan can now enter budget numbers to a secure site where Ian can also access. Ian strongly encouraged the library to consider a library levy in 2013. The union negotiated a 45 cent raise for cost of living adjustment plus an additional 10 cents wage adjustment.

Citizen comments were shared regarding the use of the library by non-Hardin County residents. A patron from Grundy County had been encouraged to utilize a Grundy County Library and the patron had felt she should have been told when applying for a library card whether there were restrictions to her library usage.

Dan apologized to the patron for how she had been treated and emphasized that the patron was very welcome in the library. The board will get back to her regarding the decision on using other library services for non-Eldora residents.

Dan read the Open Access agreement that indicates libraries must allow people to check out materials but do not have to extend other services such as interlibrary loan, computer usage and programs to non residents. Dan called several libraries to find out their policy and he said Eldora was the exception—most libraries allowed any card holder to access services (except subscription services). It was recommended that Eldora do the same and allow any card holder to access all library services (excluding online subscriber services). Motion carried.

MINUTES approved. BILLS approved.

Discussed budget. Dean and Jerry will meet with Dan to finalize the proposed budget. Board recommended requesting $15,000 for books. Dan will make adjustments related to health care insurance and IPERS. Budget draft reflects a 45 cent raise for all employees plus a merit raise for Susan to put her salary equal to the cleaning staff.

Due to Christmas holiday, the library board meeting will be held one week early. Remaining agenda items from the November meeting were tabled until December.

NEXT MEETING: December 18, 2012 at 5:00pm

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